Amend J-1 Exchange Visitors’ Program

Amendment Request Form

UCSC departments/divisions must report the following changes to ISSS during a J-1 Exchange Visitor’s program at UCSC:

  • Defer Program Dates
  • Extend Current Program End Date
  • Change of Financial Support
  • Change of Site of Activity
  • Change of Appointment Title
  • Change of Hosting Supervisor
  • Shorten Program End Date (more than 15 days earlier than end date on DS-2019)

In order to report these changes, an Amendment Request Form must be submitted to ISSS. ISSS recommends that the amendment request process is started at least 2 months prior to the proposed change(s).

Amendment Request Document Requirements

The Amendment Request Form is required for all amendment requests. The supporting documents below are also required based on the requested amendment:

Defer Program Dates

*must be received within 30 days of the original J program start date

  • New UCSC Appointment Letter (if end date of UCSC appointment has changed)

Extend Current Program End Date

Change of Financial Support

Change of Site of Activity

  • New UCSC Appointment Letter (if UCSC department appointment has changed)
  • UCSC Faculty Letter of Support (if non-UCSC site)
    • The letter must be from the Exchange Visitor’s UCSC faculty host and include the following:
      • Dates of the activities at the new primary and/or secondary site
      • Nature of activities (e.g. collaborative research, presenting at a conference, etc.)
      • Site(s) of activity name including full address
      • How the J-1 activity will be a continuation of the UCSC department’s ongoing research projects/programs
      • If work is not at UCSC, explain official relationship between the UCSC department and the non-UCSC site of activity
      • Name and title of full-time UCSC faculty or PI who will supervise the J-1 program activity throughout the J-1 Scholar’s stay in the US while at the new site of activity
      • Funding arrangements at the new site (e.g. additional funding, continuation of current UCSC funding, etc.)

Change of Appointment Title

  • New UCSC Appointment Letter

Change of Hosting Supervisor

  • New UCSC Appointment Letter (if UCSC department appointment has changed)
  • Current and New Hosting Supervisor Signatures on Amendment Request From

Shorten Program End Date

  • Exchange Visitor Signature on Amendment Request Form

Exchange Visitors should first discuss potential program changes with their hosting supervisor. Department/Division approval and signatures are needed before the amendment request form is submitted to ISSS for processing. Once a completed amendment request form is received by ISSS, please allow 7 business days for processing.