Amend J-1 Exchange Visitors’ Program
UCSC departments/divisions must report the following changes to ISSS during a J-1 Exchange Visitor’s program at UCSC:
- Defer Program Dates
- Extend Current Program End Date
- Change of Financial Support
- Change of Site of Activity
- Change of Appointment Title
- Change of Hosting Supervisor
- Shorten Program End Date (more than 15 days earlier than the end date on DS-2019)
ISSS recommends that the update request process is started at least 2 months prior to the proposed change(s).
The following forms and supporting documents are required based on the requested amendment:
Defer Program Dates
*must be received within 30 days of the original J program start date
- New UCSC Appointment Letter (if end date of UCSC appointment has changed)
- J-1 Scholar Deferral and Cancellation e-form in iGlobal.
Extend Current Program End Date
- New UCSC Appointment Letter
- Proof of Financial Support
- Proof of Active Health Insurance
- J-1 Extension Request e-form in iGlobal
Change of Financial Support
Please note that this update is only required in case of a significant change, such as a new source of funding; there is no need to report regular annual salary increases.
- New UCSC Appointment Letter (if a change in UCSC financial support amount)
- J-1 Scholar Amendment Request e-form in iGlobal.
- Proof of Financial Support
Change of Site of Activity
- New UCSC Appointment Letter (if UCSC department appointment has changed)
- J-1 Scholar Amendment Request e-form in iGlobal.
- UCSC Faculty Letter of Support (if non-UCSC site)
- The letter must be from the Exchange Visitor’s UCSC faculty host and include the following:
- Dates of the activities at the new primary and/or secondary site
- Nature of activities (e.g. collaborative research, presenting at a conference, etc.)
- Site(s) of activity name including full address
- How the J-1 activity will be a continuation of the UCSC department’s ongoing research projects/programs
- If work is not at UCSC, explain official relationship between the UCSC department and the non-UCSC site of activity
- Name and title of full-time UCSC faculty or PI who will supervise the J-1 program activity throughout the J-1 Scholar’s stay in the US while at the new site of activity
- Funding arrangements at the new site (e.g. additional funding, continuation of current UCSC funding, etc.)
- The letter must be from the Exchange Visitor’s UCSC faculty host and include the following:
Change of Appointment Title
- New UCSC Appointment Letter
- J-1 Scholar Amendment Request e-form in iGlobal.
Change of Hosting Supervisor
- New UCSC Appointment Letter (if UCSC department appointment has changed)
- J-1 Scholar Amendment Request e-form in iGlobal.
Shorten Program End Date
- J-1 Scholar Amendment Request e-form in iGlobal.
Exchange Visitors should first discuss potential program changes with their hosting supervisor. Department/Division approval and signatures are needed before the amendment request form is submitted to ISSS for processing. Once a completed amendment request form is received by ISSS, please allow 7 business days for processing.
