Sponsor J-1 Exchange Visitors

You have reached International Student & Scholar Services' site for departments to sponsor visiting faculty or researchers. The purpose of the J-1 Exchange Visitors Program is to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchanges. UC Santa Cruz hosts between 200-300 J-1 scholars annually. Please contact us at ischolar@ucsc.edu if you have any questions.

Overview of the J-1 Exchange Visitor Process 

  1. Department or faculty sponsor invites the visiting professor or researcher to UCSC (timeline varies).
  2. Department and Division submits the DS-2019 request form to the scholar advisor liasion. Upon receiving a completed request form the scholar advisor will issue a DS-2019 within 3 to 5 business days. The DS-2019, welcome letter, and pre-arrival information are mailed to the exchange visitor.
  3. After receiving the DS-2019 the exchange visitor pays the I-901 SEVIS fee, applies for a J-1 visa at a U.S. embassy or consulate (1-12 weeks).
  4. Exchange visitor arrives in the U.S. within 30 days of the program start date. The EV onboards with the assigned Academic Personnel/Payroll staff, reports to ISSS, attends new scholar orientation (2-4 weeks).
  5. After completing orientation ISSS will validate the J-1 EV's SEVIS record (1-2 days).

Eligibility

Institutional Requirements. The department must extend an academic appointment to the prospective J-1 exchange visitor. The academic appointment may be a courtesy appointment or a paid position. For more information see APO CAPM 609.430.

Regulatory Requirement. A prospective exchange Professor, Short-Term Scholar, or Research Scholar is expected to have completed at least a bachelor's degree with appropriate experience in the field in which research or teaching is to be conducted. J-1 Professor or Research Scholar cannot hold tenure or be placed in a position "on a tenure track." Click here to view the available J Exchange Visitor categories at UCSC.

Obligations

The department or faculty sponsor will provide assistance to the exchange visitor upon arrival at UCSC. The proposed activity is suitable to the EV's background, needs, and/or experience. The exchange visitor and any family members are required to have sufficient funding for their period of stay. The EV is aware of the health insurance requirement and is clear as to who is responsible for paying for insurance premiums. The EV will engage only in activities that are consistent with the intended program while at UCSC. Inform ISSS when conditions of financial support change, there is a position or appointment title change, early completion or termination of program, or EV will be outside the U.S. for more than 30 days.

More Information

Forms 

J-1 Tutorial for UCSC Departments DS-2019 Request Form
English Language Proficiency DS-2019 Extension
Financial or Funding Requirement
Health Insurance
Arrival Information
Scholar Handbook